Overview of what an Adjustment is and how Closed Period Adjustments can be completed within AlayaCare.
The Invoice & Payroll - Adjustments feature can be activated to keep track of adjustments made after a visit was processed in payroll. Any changes that could affect the pay for that visit will be tracked and adjustments (either positive or negative) will be carried over into the future period, per the Carry-Over & Adjustment Date when you set up a payroll period.
What is an Adjustment? What kind of adjustments are captured in post-period processing?
- change in approved quantity (duration)
- change visit start date-time
- change visit end date-time
- adjustment of a premium
- change in quantity
- change in premium code
- change in premium apply date
- change in service code
- change in pay code
- change in cancelled code
What is a Carry Over?
- late visit entry or late approval
- late entry of a premium
Payroll Adjustment Set-Up: When creating the payroll period, set the Adjustment & Carry-Over Date to the date back to which you want to include visits. Visits from that date to the start date will be included if they have been modified or added since the last payroll period.
Closed Period Adjustments are included within the Payroll Period and can be reviewed through the Details export from the Payroll view
There is currently no way to review the adjustments made before payroll is processed, but you will see Carry-Over visits marked with an asterisk in the Shifts list.