Create Income Codes to determine default rates for Funders in Budgets.
Income Codes can be set up with schedules of Rates so the Rate can update automatically over time.
Create an Income Code
- Navigate to Accounting>Accounting Settings>Income Codes.
- Click the icon to filter by Status, Funder, and Type, or to search by Code or Description.
- Click +Add Income Code.
- In the resulting dialogue, fill out a Code and Description.
Type: Optionally, choose a Type. This field displays only with the Feature Flag: Medicare AUS.
Funder: Choose a Funder.
Units: choose between Per Day and Total.
If you choose a Type either ITF or HCP, the Unit must be Per Day.
Rate: enter the rate for the Unit you have selected.
Effective Date: enter the Effective Date for your rate. If your date is in the future, the Rate will be 0 by default until the Rate you set takes effect.
Charged while Suspended: This indicates whether an Income Code will be claimed or invoiced while a Client is suspended – suspension only applies to HCP Leave and when a Client has exceeded their 28 day leave allotment in line with the HCP Leave rules. If unchecked, the Income Code will not be claimed and/or invoiced if the Client is suspended.
The Income Code settings for Charged while Suspended and Rate will be the defaults when the Income Code is applied in a Client Budget but both can be overridden.
- Click Save.
Edit an Income Code
- Click Edit for an Income Code.
- It is possible to enter a schedule of Rates for the Income Code when editing it by clicking +Add Rate.
The Description, the option Charged while suspended, and the existing Rates are the only fields that can be edited.
Disable an Income Code
Click the Disable option in the View menu of an Income Code to disable it.