How do I edit an Employee's status?

The Employee Status has repercussions for scheduling and login.

It is reportable in Data Exploration.

The available statuses are:

• Active
• Terminated
• Suspended
• Hold
• Pending 
• Applicant
• Rejected

	Can log in	Remains scheduled to previously-assigned future Visits	Can be scheduled to past or future Visits	Remains as Primary Employee on Services or Recurrences *	Remains on Care Teams	Remains as Associated Employee	Can be added as an Associated Employee **	Remains as an Experienced Employee	Can be scheduled by drag and drop	Can be added as Primary Employee on a Service or Recurrence	Can add a new Visit (self-schedule)
Active
Terminated (from Employee Overview)
Terminated
Suspended
Hold
Pending
Applicant
Rejected

 

* Recurrences do not display the same as Vacant Visits.  The second example has a Primary Employee whose status changed. Compare to examples 4 and 5.

** Employee can be assigned directly but cannot be found in Employee Finder. 

Change the Employee Status

1. The Employee Status can always be updated from Employee Profile>Demographics>General Information.
   
   
   
   
2. Choose the new Status in the Status dropdown.
   
   
   
   
3. Save Employee.
   
   
4. The Employee Status is visible in Employee Profile>Overview.
   
   

Active

Any newly created Employees are Active by default, though it is possible to select another Status if desired.

Terminated

1. Apart from the dropdown in Employee Profile>Demographics>General Information, there is an option to terminate Employees from the Employee Overview by clicking Terminate.
   
   
   
   
2. In the resulting dialogue, enter a Comment. The Employee's Last Day of Work will be locked to today's date.
   
   
   
   
3. Click Save.

Please note that when an employe is terminated, all their visits will be set to vacant.

Suspended/Hold/Pending 

These statuses retain access to AlayaCare but cannot be scheduled and are removed from existing future Visits.

Applicant/Rejected

Employees with these statuses are never available for Scheduling, Payroll, or other assignments.

New Employees are automatically Applicant when they have submitted the Applicant Form.

Learn more

• How do I manage job applications (applicant tracking)?
• How do I select an Employee for a Client/Facility/Visit/Recurrence/Service?