How do I make Bulk Payments?

Bulk Payment allows you to enter many payment transactions into the system at once without having to manually create the transactions for each Client.

To make a Bulk Payment, go to Accounting>Payment.                                                  

Under the Bulk Payments tab, enter a Cut-Off Date. Payment Amounts are calculated using any Outstanding Debits posted on or before the Cut-Off Date. 

                                                 

Click   to search for Funders, Groups, or Client Tags to use for filtering payors. Turn on Use Unallocated Credit if you wish to use credits when calculating Payment Amounts.                             

Click Calculate Payments.                                                                                             

In the Bulk Payment grid, you will see the Funder, Billing Contact, Client, Outstanding Debit, Unallocated Credit, Balance, and Payment Amount for Payors who have outstanding balances as of the specified Cut-Off Date. The Payment Amount is how much will be paid toward the Client's Balance based on all Outstanding Debits posted on or before the Cut-Off Date as well as any Unallocated Credits (if you selected Use Unallocated Credit). If the Unallocated Credit amount is greater than the Outstanding Debit amount (and Use Unallocated Credit is turned on), the Payment Amount will read Allocation Only.         

                                                                                                                                                                                                           

Select the payments you would like to include in the Bulk Payment by clicking the boxes next to the Funder. Selecting payments will enable the Apply Bulk Payment button.                                                                                                                                                                         

 Note that you can only process a maximum of 200 payments at once. If more than 200 payments are selected, you will not be able to click Apply Bulk Payment.                    

Click Apply Bulk Payment.                                                                                              

In the resulting dialogue, choose a Payment Method and Posting Date for the Bulk Payment.                                                                                                                                                       

Click Apply to create the transactions and allocate the payments according to "Allocate automatically" logic (payments will be allocated to the oldest debit transactions first). To learn more about transactions and allocations, see Client Balance and Transactions.