- Organisation has submitted a claim to Medicare.
- Organisation has billed a client their ITF contribution.
- Medicare then notifies the organisation that the ITF for the client has increased and is back-dated two months.
When reconciling the claim that was submitted to Medicare, the adjustment for the under-payment of the claim needs to be adjusted during the reconciliation. This will generate the appropriate credit note for the claim and reduce the client account balance.
Navigate to the Client Profile>Accounting >Budgets and find the current active budget in the list.
Click the dropdown arrow next to View and select Copy.
The start date of the copied budget will default to today.
- Note: if billing for the month of the new start date has already been completed the changes in the budget will not be reflected until the next billing process.
- Note: When copying a budget, the available income in the budget does not reflect the current client account balance.
Edit the existing ITF on the budget and update the rate of the ITF to reflect the new contribution of the client.
Add a new income item under Fees and Charges.
Enter in an Income Name
Select your Private Funder.
Select the Income Code ITF Back Billing (or appropriate income code as per organisation naming standards).
Calculate the amount that is to be back-billed and adjust the rate of the income code to reflect this amount.
- Note: any income item where the income code rate is total will be billed on the start date of the budget.
Select Link to HCP Funder checkbox.
Publish the budget.
The next billing period must overlap with the start date of the copied budget in order for the back-billing amount to be invoiced to the client and affect the client account balance.