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HCP Transactions Explained

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Charlotte Boatner-Doane - Forum Moderator
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This article explains the differences between the different transactions that are created and used in AlayaCare for Home Care Packages.

AlayaCare System Generated Transactions

The below transaction types are built into AlayaCare. A description of when each transaction is created is detailed below.

HCP Claim

  • A HCP claim transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds that a client has to spend from their package.
  • This type of transaction is created for income items of the type Subsidy and Supplement when invoices are generated and marked as sent in AlayaCare and represent the amount of money an organisation expects to receive from Medicare after lodging their claim.

HCP Income Sale

  • A HCP Income Sale transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds that a client has to spend from their package.
  • This type of transaction is created for income items of the type ITF and Fees and Charges and represent the amount of money that is invoiced to a client or a billing contact of the client to contribute to the Home Care Package.

HCP Revenue Transfer

  • A HCP Revenue Transfer transaction decreases the client account balance in AlayaCare, i.e. moves money from the “bucket” of funds available to the organisation's revenue account.
  • This type of transaction is created for expense items on the budget such as visits, visit premiums or client billing premiums and represent the amount of money that has been spent from the Home Care Package.

HCP Credit Adjustment

  • A HCP Credit Adjustment transaction decreases the client account balance in AlayaCare, i.e. reduces the amount of money in the “bucket” of funds that a client has to spend from their package.
  • This type of transaction is created when an adjustment is made using the Subsidy Reconciliation module in AlayaCare. An example of when this type of transaction is used is when an organisation claimed too much from Medicare and received less than what they claimed. This type of transaction is used to correct the client account balance to reflect the amount of money that was received from Medicare.

HCP Debit Adjustment

  • A HCP Debit Adjustment transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds available that a client has to spend from their package
  • This type of transaction is created when an adjustment is made using the Subsidy Reconciliation module in AlayaCare. An example of when this type of transaction is used is when an organisation did not claim enough from Medicare and received more than what they claimed. This type of transaction is used to correct the client account balance to reflect the amount of money that was received from Medicare.

Custom Transactions

The transaction types below need to be created in AlayaCare by organisations during their implementation. Details on the required configuration can be found in section 2.2 of the Home Care Package (HCP) Configuration Guide.

HCP Income Sale – Credit

  • A HCP Income Sale – Credit transaction reduces the client account balance in AlayaCare, i.e. reduces the amount of money in the “bucket” of funds available that a client has to spend from their package.
  • An example of when this custom transaction type could be used is if an organisation overcharged a client for their Income Tested Care Fee. This transaction would be used to correct the client account balance to reflect the amount of money that should have been invoiced to the client and what the organisation expects to receive.

HCP Income Sale – Debit

  • A HCP Income Sale – Debit transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds available that a client has to spend from their package.
  • An example of when this custom transaction type could be used is if an organisation undercharged a client for their Income Tested Care Fee. However, it is important to note that entering this transaction will not increase the amount owing on any invoice from AlayaCare. In order to correctly invoice the client for their Income Tested Care Fee and correct the client account balance in AlayaCare please refer to How to Copy a Budget and Back-Bill an ITF.

HCP Revenue Transfer – Increase Unearned

  • A HCP Revenue Transfer – Increase Unearned transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds available that a client has to spend from their package.
  • An example of when this custom transaction type could be used is if an organisation overcharged a client’s package for the cost of a visit. This transaction would be used to correct the client account balance to reflect the amount of revenue that was overcharged for the completed visits.

HCP Revenue Transfer – Decrease Unearned

  • A HCP Revenue Transfer – Decrease Unearned transaction decreases the client account balance in AlayaCare, i.e. reduces the amount of money in the “bucket” of funds available that a client has to spend from their package
  • An example of when this custom transaction type could be used is if an organisation undercharges a client’s package for the cost of a visit. This transaction would be used to correct the client account balance to reflect the amount of revenue that was undercharged for the completed visits.

HCP Claim – Credit

  • A HCP Claim – Credit transaction decreases the client account balance in AlayaCare, i.e. reduces the amount of money in the “bucket” of funds available that a client has to spend from their package.
  • An example of when this custom transaction type could be used is if an organisation claimed too much from Medicare and received less than what they claimed. This type of transaction is used to correct the client account balance to reflect the amount of money that was received from Medicare.

HCP Claim – Debit

  • A HCP Claim – Debit transaction increases the client account balance in AlayaCare, i.e. adds money to the “bucket” of funds available that a Client has to spend from their package
  • An example of when this type of transaction is used is when an organisation did not claim enough from Medicare and received more than what they claimed. This type of transaction is used to correct the client account balance to reflect the amount of money that was received from Medicare.