How do I set up transaction reason codes?

The Transaction Reasons screen enables you to provide context for transactions. From this screen, you can set up, edit, and manage reason codes you can attach to transactions.

• Before you begin
• Add a transaction reason
• Edit a transaction reason
• Attach a reason to a transaction
• Reports

Before you begin

A user requires the "Edit accounting settings" ACL to create and edit transaction reason codes. It can be enabled under Settings > Roles & Permissions within the Accounting folder. 

Add a transaction reason

1. Go to Accounting > Accounting Settings > Transaction Reasons. 

2. Select Add Transaction Reason.

3. Fill in the Name and Reason Code. 

4. Select a status, depending on whether you want it enabled or disabled. 

5. Select the checkmark to save it. 

Edit a transaction reason

1. Go to Accounting > Accounting Settings > Transaction Reasons. 

2. Select the pencil icon along the reason code you want to edit. 

3. Make your changes. 

4. Select the checkmark to save it. 

Attach a reason to a transaction

A field called "Reason"—where you can select the reason codes you have created—is found in the following workflows.

• client profile > Accounting > Balance and Transactions
• Accounting > Electronic Billing Summary v2 > View > Add transactions
• Accounting > Billing Period > View > Invoices > Claims > Add Transaction
• Accounting > Billing Period > View > Invoices > CHRIS/HPG > Add Transaction

Reports

The following reports pull in the captured reason codes. 

• Revenue Detail Report
• Accounts Receivable (AR) Detail Report
• Cash and Adjustments Report
• Data Exploration 2.0 Reporting